Mistakes are a part of life, and being human too, which is why making the same one once or twice is well… acceptable. If however the same one is being repeated time and time again, then clearly there is something wrong somewhere. And when this happens within a corporate environment, as you can imagine frustrations and tensions can run high. In some instances, it can be threatening, particularly where matters of security are concerned. Since companies have much to protect, as you can imagine this is not something to be taken lightly. However, it can be fixed, and the first thing to do is advice employees on appropriate conduct within business premises.
LEAVING PASSWORDS FLOATING ABOUT
If you are sick and tired of trying to remember a barrage of passwords both personal and official, you are not alone. In fact, there are thousands of people worldwide right now, who are in the same boat as you and are certainly not happy about it either. But, this does not mean that you are allowed to leave your passwords lying about everywhere. Certainly do not scribble them on sticky notes and fix them on your desk or monitors. It is much like leaving a security bolt unlocked; you are simply inviting people to hack into the system and pry into your information.
NOT SECURING SENSITIVE DOCUMENTS
Sure yes, seeing as how everything is stored online now, you might wonder why you should bother being careful with actual documents, but you would be surprised. As much as we depend on our digital allies to help us out here, we still need proper documents for different things. Leaving them lying about carelessly can be detrimental to the company. Hence, you need to educate your employees and supply them with the proper resources to store such important information safely and without risk.
LOSING KEY CARDS
Key cards are now the most popular way to gain entry into office premises, and have long since replaced keys, though the latter is still very much in use. The problem is, people tend to lose them at alarming rates. Since they fit into wallets much like credit cards and debit cards, there is a higher risk of these access cards being stolen if one is pick-pocketed for instance. Worse still, some have absolutely no idea about it until the next day when they need to get themselves in. Anyone can swipe key cards and in the wrong hands it can be disastrous, so make sure you implement some extra security on top of it to be on the safe side like a cable lock for instance from Mega Fortris.
ALLOWING FRIENDS AND OUTSIDERS IN
Though you do not want the office to be a hostile environment, you also do not want it to turn into a fun fair do you? And whilst more laidback organisations who are say, not in legal or numbers for instance, tend to be more lax about allowing visitors into their premises, everyone should be more vigilant overall. Maybe have a system where your employees can have their friends and family visit, but only in a designated area. If anyone needs to go elsewhere, they can use a special visitor’s pass; an option you will find many companies today use.